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Board Treasurer Role Description

Position Title: Board Secretary

Reports to: Board Chair

Term: Three Years, Renewable


Role Overview:

The Board Secretary plays a vital role in ensuring the effective functioning of the nonprofit organization's board of directors. They are responsible for maintaining accurate records of board meetings, communications, and other important documentation. The Board Secretary also serves as a key liaison between board members and the organization's leadership.


Key Responsibilities:

1. Meeting Management:

  • Schedule and coordinate board meetings, ensuring all members are informed of meeting dates, times, and locations.

  • Prepare and distribute meeting agendas in collaboration with the Board Chair or President.

  • Attend and record minutes during board meetings, including key discussions, decisions, and action items.

  • Maintain a record of attendance at board meetings.

2. Document Management:

  • Maintain an organized and up-to-date archive of all board-related documents, including meeting minutes, bylaws, policies, and resolutions.

  • Distribute copies of board materials, agendas, and minutes to board members in a timely manner.

  • Assist in the preparation and distribution of board packets.


3. Compliance and Governance:

  • Ensure that the organization's bylaws and governance policies are up-to-date and compliant with applicable laws and regulations.

  • Support the Board Chair or President in maintaining state and federal reporting requirements compliance.

4. Board Communication:

  • Serve as the primary point of contact for board members regarding meeting schedules, documents, and other board-related matters.

  • Assist in the dissemination of information from board meetings to staff and stakeholders as needed.


5. Record-Keeping:

  • Maintain a comprehensive and organized record of board resolutions, decisions, and actions.

  • Assist in preparing and filing annual reports, tax filings, and other regulatory documents.

6. Board Orientation and Training:

  • Coordinate board orientation sessions for new members and provide them with essential board materials.

  • Facilitate ongoing training and development opportunities for board members regarding their roles and responsibilities.

7. Committee Support:

  • Assist board committees with meeting scheduling, document preparation, and communication with committee members.

8. Confidentiality:

  • Maintain the highest level of confidentiality regarding board discussions and decisions.



  • Commitment to the mission and values of the nonprofit organization.

  • Strong organizational and administrative skills

  • Excellent written and verbal communication skills.

  • Attention to detail and accuracy in record-keeping.

  • Knowledge of nonprofit governance practices and compliance requirements is a plus.

  • Proficiency in using office productivity software and document management tools.


Time Commitment:

The time commitment for this role may vary depending on the organization's needs but typically involves attending board meetings and dedicating additional time for preparation and record-keeping. It is essential to be flexible and responsive to the board's needs.


The Board Secretary's term is typically aligned with the board's annual cycle, which may vary by organization.


  • Opportunity to contribute to the success of a meaningful cause.

  • Gain experience in nonprofit governance and leadership.

  • Develop valuable organizational and administrative skills.

  • Network with fellow board members and community leaders.

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